We’ve written rather some blogs about how to craft a thoughtful, good-organized result in a request for proposal (RFP). If you’ve always been tasked with responding to an RFP, you see that proposal writing takes an astonishing sum of work, and just the correct balance of art and science (improving best exercise, adhering to every regulation and guidelines, etc.)
We’ve besides been on the other side of the procedure – and we’ve erudite that writing the existent RFP can demand just as much work – and the same balance of creativeness and attending to detail.
Prep work and writing
Grab your colour scope and your microscope: Before adding the RFP writer “out on the thoroughfare” you’ll demand to use art and science to specify the deliverables; improve a budget, and make project-particular evaluation criteria that will find the award of the contract.
Task: Scope of work
Art- Communication is an art – and as project manager/lead writer, you’ll need to pass on and coordinate with each stakeholder in your group to figure out precisely what services and/or merchandise you’re looking for and how lengthy you’ll need them.
Science- You’ll demand to make a detailed Range of Work (SOW) that information on the products, services, and deliverables you evaluate from an actual vendor. This is the time to consider (and write) a scientist – stick to reality and be as particular as possible about what you need.
Art- You’ve no dubiety heard of the art of dialogue – but budgeting is an art, too. To neglect to set your budget too advanced or excessively low you’ll necessity to come up with numbers that strike just the correct balance.
Science- Great, old-fashioned scientific research is important to this step. Few key queries you’ll necessity to reply include:
How much can your organization system afford? How much do you really have to spend? How much do the work and/or products defined in your SOW typically value?
Task: Timeline Art- Can preparation be an art? Perfectly – particularly when you’re handling a complex project with lots of moving portions. Thought, you should give the seller enough time to reappraisal your RFP, submit the query, and craft a good-thought-out proposal; you’ll also have the privilege to give yourself and your group enough time to reevaluate all proposals and choose a winner.
Science- Make an information calendar that boundary all milepost for the RFP process, including:
The date your organization programs to merchandise the RFP deadline for seller questions and times of any interviews, gatherings, or Q&A conferences related to your RFPThe date closing will inform the date you’ll declare the winning bidTask: Assessment Criteria Art- It’s group action time. Get your group together, get original, and create a list of your “perfect” candidate. What would make a seller stand out from the gathering? What are your “must-haves” and what are your “nice-to-haves”? Are there any deal-breakers? Science- Now that you know what you are private, you’ll need to discover a way to make your criteria measurable. You could do this by improving a points system or a rating scale. The aim should be to make a system that will permit you to do an apples-to-apples comparison of all proposals.